We are proud to work transparently as a charity and have solid procedures in place that we would like the public to be aware of. Our processes include:
Cheques (for any amount) have to be signed by our charity director and a trustee.
Our board of trustees have access to our accounts on a day-to-day basis and can login at any time. Smile’s figures are reviewed at every trustees’ meeting and our AGM.
All our accounts are available online at the charity commission website: gov.uk/government/organisations/charity-commission
Restricted funding, e.g. money from trusts for specific projects is locked in restricted funding pots on Xero (our accounting programme).
Unless there are exceptional mitigating circumstances, we only give funds to charities and community groups that will actively use the funds within a 12-month period.
We undertake a due diligence process before using donors’ money to support charities and community groups. We work with donors to ensure that any funds invested into local charities will be spent effectively and in some cases we’ve advised against donations.